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About

Sayed Mujibur Alli

[email protected]

Mobile No. 00974 5024 5468

Skype Id: sayed.mojib

Professional Total Experiences – 12 years (Gulf & India)

Application for the Post of Document Controller

Seeking senior level managerial assignments in General Administration with a growth oriented organization.

Professional Synopsis

A dynamic professional with over 12 years of rich experience in spearheading administrative functions with key focus on optimal utilization of resources.
Presently associated with Debbas Enterprises, Qatar as a Document Controller.
Deft at handling day to day administrative activities in co-ordination with internal / external departments for smooth operations.
Demonstrated abilities in devising business plans for accelerating the growth.
Possesses excellent business acumen with skills to remain on the cutting edge.
Proven skills in managing teams to work in sync with the corporate objectives & motivating them for achieving business and individual goals.

An effective communicator with excellent relationship building & interpersonal skills. Strong analytical, problem solving & organizational abilities. Possess a flexible & detail oriented attitude.

Handling overall office administration functions entailing communication instruments, procurement of office material and stationery.
Preparing and maintaining relevant documents such as letters, notices and reports.
Scheduling of appointments for seniors and organising travel / accommodation / conference / presentation / event / issuing of Passport & Visa.
Handling documentation with respect to various activities such as commercial, excise, production, purchase matters, etc.
Managing internet, e-mail and fax related operations.
Business planning, forecasting & analysis for assessment of revenue potential in business opportunities.
Developing relationships with key decision-makers in target organizations and establishing tie-ups for business development.
Identifying streams for generating revenues & developing marketing plans to build consumer preference.
Recruiting, leading, mentoring & monitoring the team members to ensure efficiency in process operations and meeting of an individual & group targets.
Liaising & coordinating with various authorities for securing approvals / clearance and ensuring seamless business operations.

Organizational Experience

Debbas Enterprises W.L.L - Qatar Sep’16 till date

Document Controller

Current Project: Sidra Medical & Research Centre (MEP Project)

Client Name: Qatar Foundation

Consultants: KEO International Consultants

Key Deliverables

•Perform document control functions in line with approved procedure.
• Maintaining and updating document registers.
• Responsible for all manual and electronic documentation work process
• Document distribution of both electronic and hard copy to various action parties.
• Provide assistance to engineering personnel in document retrieval.
• Maintain document control database.
• Manage document control center and project filing system.
• Interface with client, consultant and third parties as needed.
• Liaison with project management team and client effectively and resolve problems and issues related to documentation.
• Implementing established document management procedures.
• Providing support to project team by managing incoming and outgoing project information and documentation on daily basis, while ensuring accurate records are maintained.
• Expediting documentation, necessary follow-ups with concerned parties involved in the document and taking correct action to guarantee the availability of documents to required timeline. Maintaining the log of Shop Drawings (SD), RFI, Material Submission (MT), Method Statement (MS), Procurement, Transmittal, Letter, Test Results log in Access.

•Issuing & Receiving Correspondence to & from Client.

•Generating Hard copies & electronic copies as needed by the project.

•Archiving all the project documentation hard & soft copies as required by the project.

Gemmo & Debbas Enterprises JV Feb’2016-Aug’2016

Document Controller

Project Name: Metro Red Line South Elevated &At-Grade Qatar

Client: Qatar Rail

Consultants: LBG (Louise Burger Group)

Key Deliverables

Registering Shop Drawings, ITP (Inspection Test Report), MES (Method Statement), MAR (Material Approve Request), RSK (Risk Assessment), ERS(Engineering Review Sheet), DVS(Design Verification Sheet),CAL(Calculation Note),Plans( Summer plan, action plan, management plan, safety plan, quality plan, program plan etc.) and prepare the transmittal via Aconex(EDMS)
Registering all incoming & outgoing documents, correspondent and letters via Aconex.
Registering the internal & external documents.
Accountable for sending document transmittals to the Client, Vendor & Sub-Contractors and ensuring that they acknowledge it.
Archiving all the project documentation including hard & soft copies as required by the project.
Establishing & maintaining the files and computerised indexes for active engineering documents.
Generating electronics / hardcopy reports as needed by the project or management.
Making arrangements for document cataloguing, packing, long term storage or disposal of appropriate documents at time of project closeout.
Maintaining the office coordination & prepare company confidential reports.
Preparing routine correspondence and routes completed correspondence for signatures.
Reviewing the outgoing correspondence for proper format, enclosures, grammar, etc.
Monitoring the time keeping and attendance of all personnel working in various sites & deliver completed Daily Time Sheets to management.
Preparing and maintenance of required Document Registers.
Distribution of project documentation to the various departments in accordance to approved procedures and method.
Preparation and maintaining the Correspondence Registers.

Debbas Enterprises W.L.L - Qatar May’2014-Feb’2016

Document Controller

Project Name: Sheraton Park Project (MEP Project)

Client: Qatari Diar Real Estate Investment Company

Consultants: Consultant – Qatar Project Management

Key Deliverables

Implement the client established document control system.
Received and acknowledge documents from client/main controller.
Maintain proper filling system as per ISO Standards.
Generates purchase request.
Maintain and update project all logs (Design drawing, shop drawing, Transmittal Incoming/Outgoing, Letter incoming/Outgoing, Manufacture Schedule, , Red Line drawing, As built drawing, Calibration, MAR(Material Approve Request), MST(Method Statement),ITN(Inspection test notification),NCR(Non-conformance report),TCP(Test & Commissioning pack), RTC(Response to comment) , RFI(Request for information), FCI(Field change request), VO(Variation Order) & EOT(End of time) etc).
Submit project deliverables as per site requirements.
Maintain proper filling system.
Ensure the proper backup of site documents.
Control and monitor ‘’Controlled Documents” and documents from External Origin.
Retrieves documents from hardcopy files for employee use, as requested, and re-files them after use. Tracks removal of documents from hardcopy files.
Maintaining the confidentiality of information within the company.
Organizes/prepares documentation for hard copies/CD etc.
.Responsible for project documentation archiving processes.
Monitor the movement of document and the responses received from review requests.
Typing, preparation and filling of documents as per discipline code.
Editing and formatting assets documents as per document control guideline and approved templates.
Dispatch of documents in the minimum number of copies.
Editing and compiling reports in binders as well as electronic compilation and scanning of documents.
Maintain the transmittal system.
Preparation and transmittal of all electrical &mechanical daily reports to the main contractor.
Record keeping and updating all petty cash on site and giving a weekly feedback to accounting department in main office.
Assist to prepare Test Pack documentation of Testing & Commissioning.
Issuing to the Client submissions like Inspection Request, Material Submission, Material Test Result, Request for Information (RFI), Method Statement, Verbal Instruction, Material Inspection Request, Request for Coring and the O&M manual.

J.KUMAR–CRTG (J.V) Mar’2012 - May’2014

Document Controller

Project Name: Metro Depot cum Workshop

Client: CIDCO

Consultants: LBG (Louise Burger Group)

Key Deliverables

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence etc.
Input document data into the standard registers ensuring that the information inaccurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Document controller major responsibility is deal with all the documents of the company and make sure that they all are kept at their specific place.
His major responsibility is to validate all the files and control all the documents. All the files must be checked at least once and approved by the senior executives.
He must ensure that all the documents and files have the specific name, no errors will be there and complete checked before submission.
Preparing external & internal transmittal.
Assure document quality to include completeness, accuracy and compliance with established QA/QC policies and procedures

Saudi Oger Ltd Apr’2002 – Feb’2009

Document Controller

Project Name: King Khalid International Airport, Riyadh

Department: Utility Support

Key Deliverables

Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
Hands on experience in identifying, sorting of Engineering Document and Drawings (Civil & MEP drawings) as per ISO 9001-2008 Quality Management System.
I am responsible for maintenance and continual improvement of Document Control Management System as per ISO standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
Resister, log distribute track, issue maintain and control office and site project documents and drawings.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines (milestones).
Work closely and liaise with contractors’ document control group in all matters relating to document control.
Closed the Log book of PM (Primary Maintenance), CM (Current Maintenance), MM (Major Maintenance).
Generate the work order and material request. When the work finished closed the work order.

Qualification

1996 Bachelor’s Degree in Economics (BA) – from Utkal University, Bhubaneswar, India.

1998 Diploma in Computer Applicable from PCL, Cuttack

2010 MCSE Certified, Certificate ID: sr7153331

ITS Skills – Windows, MS Office, BIW (Building Information Warehouse), Lotus Note, POL (Projects Online), Aconex, PCM (Primavera Contract Management), 4projects, Basic AutoCAD & Internet Applications

Personal Details