Description

We are hiring Operations Executive for our Event management team who is having 3+ years of experience in hosting and setting up Events. The duties and responsibilities are

• Follow up on the concepts and proposals approved by clients and put them into reality.
•  Source for materials and act as a negotiator to obtain cost-effective prices from suppliers.
•  Key liaison between client, event managers, in-house designers and other 3rd party vendors leading up to the event, ensuring that both client and event requirements are met.
• Apply for licenses, permits required with the relevant authorities.
• Coordinate and manage the set-up and production of the event on site, ensuring the delivery of a high-quality event.
• Plan and propose workflows for every event.
• Supervise and manage all suppliers and contractors working on location.
• Ensure a smooth operation throughout each event.
• Required to work closely with the members of the team to collectively produce a successful event.
• To handle multiple projects from entry level to mega huge events.
• Logistics management and inventory control of all equipments, materials and any other items
• To work within the operations team that manage all venue communication and associated services (cleaning, catering, security, traffic, health & safety, etc) pre and post event for the portfolio of Prospects Events 
•  To effectively communicate with exhibitors pre and post event
• To undertake the admin and high level of detail required in the organisation of events
• Prepare exhibitor communication in the forms of manuals, emails and forms for completion
•  To be on site at events and take responsibility for the various aspects of managing the event
•  To work within the budget set for individual events for organising spend
• Negotiate and produce contracts for relevant contractors and ensure good service whilst building a good working relationship
• To investigate and co-ordinate logistical arrangements required for a successful event (temp staff, accommodation, equipment, parking, transport, AV, licenses, signage & branding, floorplans etc.)
• To investigate and co-ordinate items related to enhancing the events e.g. seminars, stage, etc.
• Build a good overall knowledge and understanding of the events in the company portfolio, their operational aims and the relevant market places they operate in
• Close liaison and communication with other departments within the events team including marketing and sales
• To maintain high levels of customer service and professionalism in all areas of work
• To ensure that all Health & Safety measurements are in place
• Be responsible for all event supplies and kit, including the storage and order of the lock-up
• Being the petty cash holder onsite at events, keeping a strong record of all spend
• Keeping up constant communication with the venues from contracts and dates to all onsite logistics
• To book all travel and accommodation relating to the events and prepare a schedule for the team involved
• Any other duties that may be required from time to time
• Ensure adherence to the company’s equalities and diversity policy.

Send your CV to [email protected], Salary will be best in the industry.

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Desired Skills & Experience

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