Description

YUBRAJ PRASAD RAY

Qatar Number :Show number0097433116784 NepalShow number009779817798324 | [email protected]

Summary

Administrative Assistant with extensive experience in project planning and support, especially adept in maintaining and

preparing schedules. Formerly involved with EPC projects, possessing strong communication skills. - Return client calls

promptly to ensure effective communication and service continuity. - Prepared and managed calendars and schedules, ensuring

continuous operational efficiency. Aiming to utilize strong organizational capabilities to enhance operational workflows in the

Weatherization Department.

Skills

Microsoft Office Suite: Excel, Word, PowerPoint, HRMS: Experience in using HR management systems for efficient data

handling and management, administrative experience, Excel

Work Experience

CTJV Chiyoda Technip Joint Venture (EPC-1 Project Ras Laffan) Doha, Qatar

Administrative Assistant Dec 2023 - Present

• Assist in planning and coordinating administrative procedures and systems to support office efficiency.

• Ensure smooth and adequate flow of information within the company by managing communication channels (e.g., phone

calls, emails, mail).

• Prepare and manage reports, memos, letters, and other documents using Excel for data management and reporting.

• Manage schedules and calendars for managers or executives, including making and confirming appointments.

• Maintain office supplies by regularly checking inventory and ordering items as needed.

• Organize and maintain files and records to ensure organization and quick retrieval of information.

• Great and assist visitors and clients, addressing their inquiries and ensuring a positive experience.

• Address and resolve administrative inquiries and questions promptly.

• Enter and update data in databases and systems, ensuring accuracy and completeness of records and reports.

• Provide administrative support to senior managers or executives, aiding with tasks and special projects as needed.

Samsung C&T Engineering Doha, Qatar

Administrative & Transport Coordinator Dec 2012 - Oct 2023

Reported directly to GM & PM, ensuring smooth administrative operations and timely reporting.

• Managed and organized files and records according to departmental policies, using Excel for maintaining transport schedules

and records.

• Ensured timely and efficient communication of information to customers and internal departments.

• Handled maintenance of office, canteen, and villa facilities, along with managing office supplies and inventory.

• Coordinated onboarding of new drivers with safety training and ensured logistical needs were met, including coordinating

transportation logistics.

• Managed accommodations, logistics, and bookings, ensuring seamless operations for the workforce.

• Drafted letters and progress reports, preparing memos and managing documents efficiently.

• Assisted with timecard management and communication, addressing employee matters such as attendance and scheduling.

• Handled administrative tasks such as managing mail, faxes, and employee issues related to resignations and terminations.

Cocon Food Industries SDN.BHD Malaysia

ADMIN OFFICER Sep 2010 - Sep 2012

Worked as a Admin Assistant at Cocon Food Industries, during the shutdown, reporting directly to Admin Manager, reporting

daily activities and responsible for the day - to - day movements and keep informed to Admin Managers.

• Handling admin tasks like filing and record-keeping.

• Managing employee tasks (ticket booking, salary disbursements).

• Coordinating labor camp, transportation, and auxiliary services.

• Preparing Purchase Requisitions and coordinating with suppliers.

• Performing tasks delegated by the Site Operations Manager.

• Overseeing all administrative activities at sites.

• Managing time sheets for on-site manpower.

• Coordinating manpower food and transportation based on site requirements.

• Confidentially providing salary slips to employees at the site.

• Arranging vehicles for medical trips.

• Managing administrative concerns at the site, reporting to Admin Manager and Project Managers.

• Preparing gate passes (temporary, material, plant).

• Scheduling site sewage and skip removal.

• Organizing computers, laptops, printers, and stationary items at sites.

• Managing vehicles and driving time sheets at sites.

• Arranging meetings with clients.

• Handling and organizing incoming and outgoing emails using Outlook.

Education

Higher Secondary School

Higher Secondary School, India

Information