Description

Purchasing Role

• Responds to inquiries of staff and administration regarding purchasing procedures for the purpose of providing information, direction and/or referral for addressing inquiry. 

• Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, etc.) for the purpose of facilitating the purchasing process with established practices. 

• Maintains purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines; 

• Processes requisitions into approved purchase orders for the purpose of updating and distributing information and/or acquiring resources in compliance with established guidelines; 

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Admin Role:

• Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required;
• Responsibilities may include screening calls; making email correspondence;managing calendars; meeting and event arrangements; preparing reports and specifically minutes of the meeting; coordinating with contractors regarding specific restaurant maintenance.

Information

Location