Description

Job Summary:

The Administrative Executive will manage office operations, support management and executive teams, handle communication and coordination, and ensure a productive work environment. This role requires excellent organizational, multitasking, and communication skills to maintain office efficiency and support executive operations.

Key Responsibilities:

1.Office Administration:

• Manage day-to-day office operations, including supplies inventory, equipment maintenance, and vendor coordination.
• Oversee office cleanliness, orderliness, and ensure compliance with health and safety regulations.
• Coordinate travel arrangements, itineraries, and accommodations for executives and staff.

2.Executive Support:

• Assist executives with daily tasks such as scheduling, calendar management, and email correspondence.
• Prepare reports, presentations, and correspondence on behalf of executives as needed.
• Act as the main point of contact between executives and internal/external stakeholders.

3.Scheduling and Coordination:

• Arrange and coordinate meetings, conferences, and company events, ensuring schedules align with other departments.
• Prepare agendas, take notes, and distribute minutes for meetings.
• Coordinate communications and manage project timelines as directed by executives.

4.Data Management and Reporting:

• Maintain accurate filing systems for both physical and digital records and ensure information security and confidentiality.
• Generate regular reports, maintain databases, and update company records and contact lists.
• Assist with budget tracking, expense reporting, and procurement documentation.

5.Communication and Correspondence:

• Draft and proofread correspondence, reports, and other documents to ensure accuracy and professionalism.
• Manage inbound and outbound communications, including emails, calls, and mail.
• Act as a liaison between departments, ensuring smooth communication and collaboration.

6.HR and Recruitment Support:

• Support recruitment processes by scheduling interviews and coordinating onboarding for new employees.
• Assist with HR administration, including timesheet management, payroll support, and employee record maintenance.
• Handle basic HR inquiries and support employee engagement activities as directed.

Working Conditions:

•This role is typically performed in an office environment, with occasional need for flexibility regarding working hours based on executive or departmental needs

Interested candidates may send CV to [email protected]

Information

Desired Skills & Experience

Qualifications:

•Bachelor’s degree in Business Administration or a related field preferred.

•Proven experience in an administrative or executive support role, ideally 3+ years.

•Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

•Strong organizational skills, with the ability to prioritize tasks and multitask effectively.

•Excellent verbal and written communication skills.

•Ability to work independently and maintain confidentiality.

•Familiarity with basic HR, bookkeeping, or office management functions is a plus.

Key Skills:

•Attention to Detail: Ensures accuracy in all tasks.

•Problem Solving: Addresses challenges with a proactive approach.

•Time Management: Manages time effectively to meet deadlines.

•Teamwork: Collaborates well with colleagues and other departments.

•Professionalism: Maintains a high level of integrity and confidentiality.

Location