robin maala

Member since: December 2015

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Robin Joseph Philip Email:[email protected] Tel: +97450418019 Al Abanous Street,Al Mansoura Doha, Qatar Highly talented, energetic and innovative with a good record of service and experience in sales and administration. Extensive experience in training junior executives in all facets of marketing and customer service. Unique leadership skills, demonstrating ability to cultivate staff for professional advancement. Thorough understanding of operations, profit and loss principles and staff productivity. Strongly self motivated, enterprising leader, able to work efficiently with colleagues and produce outstanding results. Ensuring the organization’s ambience and work ethics are up held. Awareness of sales procedures like preparing quotations, purchase order(LPO), invoices, regular following ups etc. Also worked in a human resources capacity including responsibilities of recognizing vacant positions, advertising internally and externally. Shortlisting selected resumes and scheduling interviews and preparing job description with the help of the line and department managers. Preparing offer letters and other necessary documents and benefits at the specified time. Well adapted to office secretary and administration duties. EXPERIENCE Store Incharge, Style Spa, Kottayam 2011 June – 2014 Jul Responsible for overseeing and supervising all the transactions and managing the store. Planning and implementing marketing and promotional strategies for potential clients to reach monthly target. Creating business and foraying into new market, sourcing prospective customers and following up on leads. Product management including ordering, receiving, price changes, handling damages. Having and updating databases of suppliers. Keeping an account of all the stock and ordering in case of shortage. (Style Spa is one of the leading home and kitchen furniture dealers all over India and is part of Adventz group). Office Administrator and Document Controller, AL Rais Transports and Logistics,Dubai 2011 January– 2011 May Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. Input document data into the standard registers ensuring that the information is accurate and up to date. Generate the various document control reports as required. Typing of site documents, and follow up of all the site needs Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable Maintain updated records of all approved documents and drawings and their distribution clearly. Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project. As an administrator, my tasks will be to organize the manager and executives schedule ,Coordinate meetings and making sure there are not any double booked meetings. Making travel arrangements for all. Since executives are key members of a company, a lot of incoming calls will be directed at them. As a administrator I was in charge of screening phone calls and making sure only the people that really need to speak to an executive are permitted to do so. In addition to phone duties, I had to read and respond to some of the general emails an executive receives. All communications regarding the office was done by me. As an administrator I would be thinking of ways to make the office more efficient. This could mean developing a new way to respond to emails, finding cheaper alternatives that keep office costs down or even coming up with a seating chart that limits employee distractions. If there are any problems that may limit office productivity, taking the necessary steps toward rectifying the issue. For example, if a printer or computer is having problems, the administrator would call a technician to resolve the problem. Making sure the office runs smoothly, especially for the executives and reporting manager. As an administrator, in charge of housekeeping tasks such as making sure office supplies are fully stocked. Things such as ordering paper, ink cartridge and pens may be part of my responsibilities. Senior Sales Executive, St. Antony’s Motors, (Tata Passenger Cars) Kottayam 2009 April – 2010 December Overall accountability for ensuring that the dealership meets its business objective in revenue, customer management and earnings. Ensuring expenses are within the approved budget. Up keeping the ambience and standards of the dealership. Maintaining discipline and motivation among the team members. Ensuring all compliance both organizational and legal guidelines are adhered. Recruiting, training and providing result oriented education to subordinates. Discussing the customer’s need and advising them on the most suitable vehicle. Explaining and demonstrating the features of the vehicle and arranging test-drives. Negotiation of sale price and including any exchange options for customers with old cars. Work out finance arrangements, including cash payments and car loans Complete all the documentation in time slotted. Explain about the extra accessories included. Keeping the forecourt deliver the car clean and tidy. Marketing Manager and Business Partner, Institute of Advanced Accounting May 2014 - 2014 August Infrastructure management Expense management Interaction with the local recruiting agencies and institutions Documentation and process implementation Handling general admin/Housekeeping/Security Prepare statements for monthly expenses Online registrations for IELTS, PROMETRIC, MOH etc. Purchasing Officer and Administrator, AL HAZEJ CONTRACTING, 2014 August – Present Generated reports in MS Excel and performed data entry functions Verified. entered, updated, and expedited purchase orders Communicated with suppliers for quotations Make decisions regarding buying, communications and negotiation Develop source strategies Identify potential sources Manage quotations Interface with purchasing locations Prepare purchase orders and requests for quotes Consult, confer and meet with suppliers to obtain product information SKILLS Excellent interpersonal skills Confident and authoritative speaker Strong presentation skills Training and motivation Basic Accounting procedures and protocols Commercial awareness Experience in Tally, Excel and SAP accounting systems EDUCATION Bharatiar University 2009 Bachelor of Business Administration C.M.S college higher secondary school 2005 Higher Secondary (12th) Science Stream – Kerala State Board Personal Details Date of Birth : 26-11-1984 Place of Birth : Abu Dhabi, UAE Gender : Male Nationality : Indian Visa Status : Visit Visa Passport No : H5379404 Date of Expiry : 18 October 2019 Place of issue : Cochin Religion : Christian, Roman Catholic Marital Status : Single Father’s Name : Late Mr. Philip T Joseph Language Known : English, Hindi, Malayalam, Hobbies : Reading, Playing cricket

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