Description

Hello sir, 

 

Am having more than 15yrs of experience as a Sr.  Procurement Officer.

Handling all project procurement activities

Receiving Field Purchase Requisition ( FPR) / Purchase Requisition (PR) from concerned department after the final confirmation from Warehouse team to know the reservation quantity and to avoid excess procurement. Purchase requisition shall be of different type such as spare parts requirement for the existing equipment or an emergency requirement / temporary material requirement -consumables / permanent material requirement & capital equipments / shut down requirement / Emergency requirement / Office maintenance requirement.

Floating enquiries to selected and approved vendors (Vendor selection is based on their Pre-Qualification documents which comprises of their experience, History, Financial stability and their performance). An enquiry will comprises of Material Specification(such as drawing, data sheet) required quantity, delivery schedule, delivery incoterm, payment term, quotation submission schedule and finally the standard terms and conditions of the company.  In case of a sealed bid, specific date, time and venue is mentioned in BOLD letters to keep all quotes in time and to avoid discrepancy.

Bid Tabulation Sheet :- A comparison statement is preparing based on low price, delivery schedule, quality, payment terms, Currency, material specification and reliability of the vendor. 

Final PO will be awarded to the vendor through Bid Tabulation Sheet. The signatory criteria will be decided based on the total value of PO.  The standard currency for international transaction is US$ and EUR. The payment term is usually 30 days or 45 days. Payment against L/C or any advance payment is not entertained. 

PO acceptance is most important and making a regular follow up with vendor (Expediting) to ensure the ordered material specification and the delivery in time. Documents such as B/L documents, Invoice, Delivery Notes are highly required for logistic team to clear the material out from concerned PORT. Also insisting vendor to submit the invoice in accordance with the company rules and regulations.  

OSDR  Overage, shortage delivery reports are prepared in case if there is any deviation in delivery schedule or material specification. 

Monthly reports and KPIs are calculated. Cost avoidance and cost savings are also considered. Suppliers performance appraisal is carried out to block / blacklist those vendors / suppliers with poor performance ( Delay in delivery  / deviation in Specification) 

Well versed in SAP PROCUREMENT MODULE. 

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