Description

Main Job Tasks and Responsibilities

Answer phones and transfer to the appropriate staff member

take and distribute accurate messages

coordinate messenger and courier service

receive, sort and distribute incoming mail

monitor incoming emails and answer or forward as required

prepare outgoing mail for distribution

fax, scan and copy documents

maintain office filing and storage systems

update and maintain databases such as mailing lists, contact lists and client information

retrieve information when requested

update and maintain internal staff contact lists

type documents, reports and correspondence

organize travel arrangements for staff

co-ordinate and organize appointments and meetings

assist with event planning and implementation

monitor and maintain office supplies

ensure office equipment is properly maintained and serviced

perform work related errands as requested such as going to the post office and bank

keep office area clean and tidy

Education and Experience

• High School Diploma or equivalent
• business college training an advantage
• previous office experience may be requested but this can also be entry level position
• competent computer skills including MS Office or equivalent
• internet skills including use of e-mails, group messaging and data collection
• numeracy and literacy skills

Key Competencies

• organization and planning skills
• work management and prioritizing skills
• verbal and written communication skills
• problem solving ability
• attention to detail
• accuracy
• flexibility
• reliability
• teamwork

 

Information

Desired Skills & Experience

Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills

Location

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